EPIM is Hiring - Programme Manager - Shaping Migration Systems

EPIM is Hiring - Programme Manager - Shaping Migration Systems
  • Lead grantmaking initiatives: expand EPIM’s outreach to the migration ecosystem, develop and implement impactful grantmaking processes, evaluate submissions, and enhance our grantmaking
  • Shape the operationalisation of our systems change efforts: play a pivotal role in driving EPIM’s strategic endeavours, including hosting sensemaking exercises and designing communities of practice
  • Curate engaging events: co-lead the conception, design, and execution of meaningful convenings and events to facilitate collaboration and knowledge exchange
  • Drive strategic relationships: foster strong connections with partners across the ecosystem, learning from them and offering guidance and support
  • Implement EPIM’s learning frameworks: collaborate on the development of EPIM’s learning framework to optimize the impact of our initiatives and their implementation

Key responsibilities include:


  • Lead on and provide comprehensive support for EPIM’s grantmaking initiatives
  • Design and implement inclusive grant-making methodologies
  • Establish and nurture professional and trust relationships with partners across Europe
  • Learn from and advise grantee partners

Running Pilots, communities of practice and implementing other participatory methodologies

  • Design and implement existing and future EPIM pilots and communities of practice
  • Host sensemaking exercises and participatory learning processes

Facilitation, curation, and convening

  • Facilitate impactful discussions and curate engaging events
  • Foster an inclusive environment during convenings

Impact & Learning

  • Co-shape the development and deployment of EPIM’s Impact and Learning system

In addition, you will also play a key role in EPIM’s overall strategy development and communication

We are seeking a candidate who:

  • Embodies a passion for migration and inclusion: ideally, you have personal experience with migration and a deep understanding of the challenges faced by migrants and their host societies.
  • Demonstrates systems change expertise: you possess a proven track record of developing and implementing innovative ideas that drive systems change in complex social contexts and have demonstrated an ability of doing this in at least one European country
  • Can Lead participatory processes and convenings: you are able to ideate, design and execute different types of participatory processes, events and multistakeholder gatherings
  • Excels in relationship-building: you have excellent relationship-building skills, enabling you to establish and maintain strong connections with grantees, foundations, and other partners
  • A hands-on approach: as part of a small team, you are comfortable with hands-on implementation – you’re not afraid of getting your hands dirty and can also support the development and execution strategic plans
  • Is familiar with funding/grantmaking: you can work in a structured and systematic manner and are familiar with the grantmaking process on either side 

Essential skills

  • Facilitation, ideation, and participatory design skills
  • Proficiency in synthesizing data and insights to inform strategic processes.
  • Competence in designing and implementing monitoring, evaluation, and learning frameworks
  • Strong planning, organizational, and coordination skills
  • Ability to work independently as well as collaboratively in a team
  • Sensitivity and diplomacy, the ability to listen to and work with different stakeholders, including those with views that might be in opposition to yours
  • Near-native fluency in English and at least one European language (additional languages are most welcome)

Desired experiences (professional, volunteer and lived)

  • A track record of working with migrants
  • Lived experience of Europe’s migration systems and its regimes
  • Experience in developing and managing grant programmes, including budgeting skills
  • Experience in non-profit work, community organising, philanthropy or social or the private sector more broadly
  • Experience providing capacity development support within funding contexts

What EPIM offers

  • A Belgian working contract and full-time position (37.5 hours per week and 3 days in the office)
  • A competitive gross monthly salary ranging from 3700 to 4700 EUR (based on experience) and additional benefits (this is an international range based on 12 months of salary, the Belgian range with the 13th salary, paid holidays and meal vouchers will be different)
  • An inclusive work culture that values diversity within a motivated and compassionate team
  • An opportunity to adopt a systems lens and a participatory approach in your work

Keep in mind

  • The role is expected to be based in Brussels. Candidates in Belgium or those willing to move for the role will be given preference. We will not be considering remote applications at this time
  • EU Citizenship or a Belgian Residence Permit status is required for this role. EPIM’s host, the Network of European Foundations, is unable to provide work sponsorship currently
  • The candidate will be expected to travel to attend meetings and convenings on a semi-regular basis across Europe

To apply

  • Upload a 1–2-page CV/ Resume on the Workable platform by Sep 30 – please note that applications by email or through LinkedIn will not be accepted
  • You must answer the questions in the application form (max 200 words each)

The Process

EPIM will be shortlisting candidates on a rolling basis before the final deadline. All shortlisted candidates will be invited to a 30-min screening call with one of EPIM’s co-Directors. Candidates will have a chance to talk about their values, motivation, broad experience, and their overall suitability for the role. Screening interviews will take place from Sep 21 to October 13. EPIM will let all those who have not been shortlisted know by Oct 23.

Once the screening interviews have been conducted, candidates who progress to the second round will be invited to a 45-min interview with EPIM’s other co-director and an external advisor. Candidates can expect to respond to prompts on real-life work situations, talk about how they fit the skills and experience criteria. Interviews will take place between Oct 16-27. EPIM will inform candidates not selected by Nov 6. 

After the second round of interviews, EPIM expects to invite two to three candidates to respond to a case-study followed by a short final discussion, after which a final decision will be taken and offers made by November 13.

Attribution: Several elements of this job description were inspired by the wonderful text put together by the people who ran the Reimagine Politics (Multitudes Foundation) Co-Director search. We are heartened to see others out there who see that systems can be changed in compassionate, just and equitable ways, and grateful that they were able to translate these values into text.